Important info for volunteering tasks
Help at workshop
Workshop helpers are not assigned to specific workshops but to a time slot in a specific venue, as there are not a sufficient number of volunteers to do otherwise. Thus, you might have some downtime after the hand-over from the previous volunteer.
Your task includes
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Helping to set up the room if necessary
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Checking for wrist bands and asking for donations from people who don’t have wristbands
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Giving the donations to the workshop leader(s) afterwards
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Tidy the room afterwards if necessary
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For our venues Kunsttankstelle and WUK, the responsibility for the venue’s key, i.e. also opening or locking the door
If you are assigned to a help at a workshop, please check out the updated workshop schedule on the website before you go to the venue – there might be last minute changes including cancellations.
Band support & audience support
These are whole-evening slots shared between a number of volunteers. You will be assigned to a location for a whole evening and can contact the other volunteers to distribute your efforts or attention. We will connect volunteers who share one evening by giving each other their email address (and they can decide what further means of communication they use). We will also need to connect the band support volunteers with at least one member of each band that is playing on the respective evening in the respective venue.
If you are planned to fill one of the shared slots and do not want us to share your email address, please try to find a replacement on Discord or Facebook and let us know via an email to folkmarathon@gmail.com until December 27.
Band support
You will be the primary contact person(s) for (some of) the bands who play in your allocated venue on that evening. Please exchange phone numbers with the band beforehand.
Your task includes
- Contacting the band to make sure that they show up on time for the soundcheck (this will be coordinated with the venue’s sound technician and other participants who signed up for sound engineering support)
- Being present at the venue about 15 min before the soundcheck
- Making sure that the money in the donation basket (available to the audience during and shortly after a band’s performance) finds its way to the band after their performance
- Keeping an eye on whether the band need anything while they’re on stage
Audience support
For the NYE party, our venue ReigenLive requires us to have some people acting as "Ordner", which is probably best translated as "steward". As our folkies are usually quite relaxed, don’t drink a huge amount and are not what you’d call a rowdy bunch, we decided to re-interpret the role as „audience support“.
Your task includes
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Keeping your eyes open in case someone in the audience isn't feeling well or if there is a conflict
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Taking initiative to deal with the situation – talking with the people involved, notifying the organizers, making sure someone calls an ambulance if necessary.
Of course, we all hope that nothing of this sort will happen and that you can simply enjoy the evening, just paying a bit more attention to the other people than a „normal“ audience member would.
Decoration
Some team members will have prepared some things with which to make our venues Tennishalle and Amerlinghaus a bit more festive (the other venues will be fine as they are). Your task is to support them with actually placing these things and, in addition, hanging posters and marking the route to Tennishalle, which is a bit difficult to find.
Information desk
Your task is to
- Welcome people and check for wrist bands at our headquartes FaniaLive
- Supporting our team members with handing out wrist bands
- Answering questions
We try to staff the information desk with at least one local participant at any time.
Entrance
Your task is to
- Welcome people at one of our evening venues
- Check for wrist bands
- Selling tickets to those people who don’t have a wrist band
Cleanup
Your task is to tidy from time to time during our last evening at Amerlinghaus and to do the cleanup after or around the end of the event there.